The month of June has finally arrived, which means our Annual General Meeting is right around the corner! This year’s AGM is taking place Tuesday, June 26 at 6:00 p.m. at St Matthew’s Church in the Glebe. All members are welcome to attend. See you there!

Proposed By-Law Changes

6.4: Process for board meetings

A. PROPOSED BYLAW AMENDMENT

To add: “A Director may participate in a meeting of the Board or of a committee of Directors by telephonic or electronic means that permit all participants to communicate adequately with each other during the meeting. A Director participating by such means is deemed to be present at that meeting.”

To add: “The Board can also make and pass motions electronically between meetings.”

B. CURRENT BYLAW

6.4 Process for board meetings

6.4.1 All decision making and discussion at board meetings is consensual, as
follows.

All members of the board are provided with, and encouraged to undertake,
the opportunity to participate in the discussion.

All board members actively listen to, respect and consider the input of each
member of the board at board meetings.

Except in extraordinary circumstances, as determined by the chair of a
meeting, decision making is done by consensus of all board members
present. In cases in which the meeting chair calls for a vote, all decisions
taken must have support of a majority of the board members present.

C. BYLAW AS IT WILL READ IF THE AMENDMENT IS ADOPTED

6.4 Process for board meetings

6.4.1 All decision making and discussion at board meetings is consensual, as
follows.

All members of the board are provided with, and encouraged to undertake, the opportunity to participate in the discussion.

A Director may participate in a meeting of the Board or of a committee of Directors by telephonic or electronic means that permit all participants to communicate adequately with each other during the meeting. A Director participating by such means is deemed to be present at that meeting.

The Board can also make and pass motions electronically between meetings.

All board members actively listen to, respect and consider the input of each member of the board at board meetings.

Except in extraordinary circumstances, as determined by the chair of a meeting, decision making is done by consensus of all board members present. In cases in which the meeting chair calls for a vote, all decisions taken must have support of a majority of the board members present.

D. RATIONALE: To allow for virtual participation by Directors.

9.5: Voting

A. PROPOSED BYLAW AMENDMENT

To add: “In the event a Director is not physically present at the meeting, a director can provide their vote to the Secretary or to another member of the Executive Committee by telephonic or electronic means. A Director participating in a meeting in this manner is deemed to be present at the meeting.”

To repeal: Proxy votes are not permitted.

B. CURRENT BYLAW

9.5 Voting

9.5.1 All members of the board of directors are entitled to vote at a meeting
of the members.

9.5.2 Each individual or corporation that has been a member of the
organization for a minimum of two (2) months has one (1) vote.

9.5.3 Proxy votes are not permitted.

C. BYLAW AS IT WILL READ IF THE AMENDMENT IS ADOPTED

9.5 Voting

9.5.1 All members of the board of directors are entitled to vote at a meeting of the members.

In the event a Director is not physically present at the meeting, a Director can provide their vote to the Secretary or to another member of the Executive Committee by telephonic or electronic means. A Director participating in a meeting in this manner is deemed to be present at the meeting.

9.5.2 Each individual or corporation that has been a member of the
organization for a minimum of two (2) months has one (1) vote.

9.5.3 Repealed in its entirety, June 26, 2018.

D. RATIONALE: To allow for virtual participation by Directors.

6.2: Quorum for board meetings

A. PROPOSED BYLAW AMENDMENT

To add: “A Director participating by telephonic or electronic means that permit all participants to communicate adequately with each other during the meeting is deemed to be present at that meeting.”

B. CURRENT BYLAW

6.2 Quorum for board meetings

6.2.1 Quorum is a minimum of one half (1/2) of all positions filled on the
board of directors, plus one (1).

C. BYLAW AS IT WILL READ IF THE AMENDMENT IS ADOPTED

6.2 Quorum for board meetings

6.2.1 Quorum is a minimum of one half (1/2) of all positions filled on the
board of directors, plus one (1). A Director participating by telephonic or electronic means that permit all participants to communicate adequately with each other during the meeting is deemed to be present at that meeting.

D. RATIONALE: To allow for virtual participation by Directors.

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